These are the Standing Orders as approved May 2019.
1. There will be held a minimum of 2 Parish Meetings per year between the dates of 1 April and 31stMarch.
2. One meeting will be the Annual Parish Meeting held on a date in the months between May and June.
3. Meetings will not commence before 6pm.
4. 3 week notice period will be given of the Annual Parish Meeting which will be posted on the Village Notice Board.
5. Three week notice to be posted for a Chairman or Vice Chairman to be elected at a Parish Meeting.
6. One week notice to be given of other Parish Meetings being held.
7. There will be an agreed published agenda for each meeting.
8. Items to be added to the agenda must be submitted to the Clerk at a minimum of 14 days before the date of the meeting.
9. The final agenda for the meeting will be posted on the Village Notice Board a minimum of 3 days before the date of the meeting.
10. A special meeting can be called by the Chair, or a signed letter by 6 parishioners (who are on the electoral role for the Village) which is to be sent to the Clerk. A minimum of 14 days’ notice must be given of the special meeting. The notice to be posted on the Village Notice Board a minimum of 7 days before the date of the meeting.
11. The meeting standard agenda:-
- Register of attendees.
- Safety procedures.
- Apologies for absence
- Election of Chair and Vice Chair
- Minutes of last meeting
- Matters arising (Clerk)
- Election of Clerk
- Election of PCC representative.
- Tenure of office for elected
- Chair Report
- Financial Statement including internal independent auditor
- Setting of the Precept for the following year.
- Police Matters
- Care of the churchyard and PCC
- Village Green.
12. The Chair and Vice Chair to sign Acceptance of Office forms following their elections to office.
13. Following the acceptance of the Minutes, the Chairman is to sign those minutes for entry into the minute book.
14. Meeting minutes will be retained in the Minute Book as a true record when signed by the Chairman.
15. No vote shall take place if the total attendees are less than three parishioners with voting rights.
16. If there are less than three parishioners with voting rights at the meeting, no business is to be transacted and the business of that meeting will be transferred to another meeting.
17. Electronic recording devices can be used to assist in note taking.
18. The Chair controls the meeting.
19. Only one person is permitted to speak at a time.
20. No person shall obstruct the transaction of business at a meeting or behave offensively or improperly. If the person/ s ignore this Standing Order, the Chairman shall request such person/s to moderate or improve their conduct. If the person/s disregard the request, the Chairman may move that the person/ s be no longer heard or be excluded from the meeting. The motion, if seconded shall be put to the vote without discussion.
21. The Vice Chair will act as Chair in the Chair’s absence.
22. In the event of neither the Chair nor Vice Chair being present a Chairman for the meeting will be elected from the floor.
23. Voting on a question is to be by a show of hands.
24. The Clerk has responsibility for all clerical matters and acts as the Responsible Financial Officer and the Responsible Officer.
25. Financial authority is delegated to those elected to spend £200 for routine Parish business for any one transaction.
26. The Chairman, Vice chairman and Clerk are the Elected Committee for the Parish Meeting.
27. Members of the Committee will cooperate and liaise with other authorities as required for the benefit of the village.
28. The Committee have the full power and authority to form and give terms of reference to those sub Committees and any co-opted individuals acting for the benefit of the Parish Meeting and village as a whole.
29. The Committee shall have the power to dissolve a sub-committee.
30. Production of the financial statement for presentation at the Annual Meeting.
31. Obtain independent internal auditor to confirm the yearly accounts, when confirmed as correct, post exemption certificate to LALC external auditor, post on Village Notice Board and web site.
32. Pay approved bills on time.
33. Deal with mail promptly.
34. Newsletters will be written and published throughout the village as and when appropriate.